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Privacy Policy

At Affordable Himalayan Adventures, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website, submit inquiries, or book trekking, climbing, and tour packages with us in Nepal.

Please read this policy carefully. By accessing or using our website and services, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We collect information to provide better services, arrange travel itineraries, process permits, and ensure your safety during your trips in Nepal.

A. Personal Information Provided by You

When you book a trip, fill out a contact form, request a quote, or subscribe to our newsletter, we may collect personal information including, but not limited to:

  • Contact Data: Full name, email address, phone number, physical address, and nationality.
  • Travel & Identification Data: Passport details (number, issue/expiry date), date of birth, emergency contact information, insurance details, and medical conditions or dietary requirements relevant to high-altitude trekking.
  • Payment Information: Payment processing details required to process trip deposits or payments (processed securely via encrypted third-party payment gateways).

B. Automatically Collected Information

When you browse our website, we may automatically collect certain technical information through cookies and log files, including:

  • Your IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages, and general device information.

2. How We Use Your Information

We use the information collected for the following operational and legal purposes:

  • Trip Booking & Operations: Arranging national park permits, e-TIMS cards, restricted area permits, domestic flight/bus tickets, hotel reservations, and guiding services.
  • Communication: Responding to inquiries, sending booking confirmations, sending trip itineraries, and providing important pre-departure safety updates.
  • Safety & Emergency Response: Sharing critical medical or emergency contact info with ground staff, rescue teams, or insurance providers in the event of an emergency or evacuation.
  • Marketing & Promotions: Sending newsletters, promotional offers, or news regarding our travel services (you may opt out at any time).
  • Website Improvement: Analyzing website usage patterns to optimize user experience and SEO performance.

3. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We only share your data with trusted entities under the following circumstances:

  • Local Service Providers: Airlines, hotels, transportation vendors, and government authorities (such as the Nepal Tourism Board and Department of Immigration) strictly for processing required permits and bookings.
  • Emergency Assistance: Medical personnel, rescue agencies, helicopter operators, and your travel insurance provider in the event of a medical emergency or evacuation.
  • Legal Compliance: When required by law or in response to valid requests by public authorities or local government bodies in Nepal.

4. Cookies and Tracking Technologies

Our website uses cookies to enhance your browsing experience, analyze traffic, and improve site performance. You can choose to disable cookies through your individual browser options; however, doing so may affect the functionality of certain website features.

5. Data Security

We implement reasonable technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission or electronic storage method is 100% secure, and we cannot guarantee absolute security.

6. Third-Party Links

Our website may contain links to external sites (such as payment gateways, travel resources, or social media platforms). We are not responsible for the privacy practices or content of third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.

7. Your Data Protection Rights

Depending on your jurisdiction, you have the right to:

  • Request access to the personal data we hold about you.
  • Request corrections to any inaccurate or incomplete data.
  • Request the deletion of your personal data (provided it is no longer required for legal, regulatory, or active booking purposes).
  • Opt-out of marketing emails by clicking the “Unsubscribe” link at the bottom of our emails.

To exercise any of these rights, please contact us directly using the details provided below.

8. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with an updated “Effective Date.” We encourage you to review this page periodically to stay informed about how we protect your information.

9. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at: